Field guide

A practical client portals playbook

A starting framework for teams reviewing client access, shared files and status updates.

Stage 1

Client access

Define the present process and identify the most common sources of confusion.

  • Agree on an owner and success criteria.
  • Review relevant data and customer context.
  • Record the decision and schedule a follow-up.
Stage 2

shared files

Select one improvement that can be evaluated without disrupting critical operations.

  • Agree on an owner and success criteria.
  • Review relevant data and customer context.
  • Record the decision and schedule a follow-up.
Stage 3

status updates

Create a regular review loop, including the exceptions that need human judgement.

  • Agree on an owner and success criteria.
  • Review relevant data and customer context.
  • Record the decision and schedule a follow-up.